Real Estate Director of Operations at Assistantly Part Time

Be part of our dynamic 🦄 community and make a real impact on our clients’ success. Assistantly offers some of the best benefits and perks in the industry.

Unicorn Role Overview: Step into the role of Real Estate Director of Operations and lead the charge in optimizing our operational systems and team management! In this pivotal position, you’ll manage virtual assistants, including Transaction Coordinators and Marketers, and develop Standard Operating Procedures (SOPs) to enhance efficiency and consistency across our organization. If you a detailed-oriented leader with a solid background in real estate operations and proficiency in tools like FUB (Follow Up Boss), Sisu, and project management platforms like Trello or Asana, we’d love for you to apply!

What You’ll Do

Team Management and Oversight:

• Train VA department leads in social media processes, emphasizing step-by-step instructions and content review before posting.
• Support the social media lead in completing strategies effectively.
• Provide guidance to transaction coordinators, ensuring tasks are completed to meet leadership’s expectations.
• Facilitate effective and positive communication and collaboration by running team meetings and reaching out to the proper individuals for certain needs

Communication and Business Continuity:

• Manage formal company communication, ensuring clarity and consistency.
• Develop a deep understanding of the business to ensure smooth operations in the absence of leadership.
• Research and develop strategies to execute outcomes or solutions, leveraging team members and tools effectively.

Project Management:

• Efficiently manage project lists and implementation within the business.
• Monitor timelines and deadlines rigorously, facilitating progress and overcoming obstacles.
• Identify bottlenecks promptly, propose solutions, and delegate tasks accordingly to maintain project momentum.
• Establish clear Standard Operating Procedures (SOPs) for various business processes.

Executive Assistance:

• Provide proactive support for internal tasks and initiatives.
• Conduct thorough research and present innovative ideas for process improvement.
• Generate comprehensive reports tracking key business metrics, highlighting areas for optimization.
• Develop growth plans and strategies to drive the company forward positively.

Tool Proficiency:

• With tech-savvy abilities support setup and utilization of project management tools like Asana, with a focus on continuous self-training for enhanced capabilities.
•  Expand and optimize projects within Asana, ensuring proper assignment and monitoring for maximum efficiency.
•  Manage and optimize data within the CRM system (Follow Up Boss), while developing processes for platform expansion and improvement.

Desired-Tools

• Follow-Up Boss
• SISU, or a similar tracking and reporting tool
• Asana, or a similar project management tool

What You’ll Bring

• Minimum of 5 years of experience in real estate operations, with at least 2 years in a management role
• Proven track record of successfully managing real estate operations and driving improvements
• In-depth knowledge of the real estate industry, including market trends and regulations
• Strong leadership and team management skills, with the ability to inspire and motivate a team towards achieving goals
• Experience in building and maintaining operational systems and processes for enhanced efficiency.
• Excellent problem-solving, decision-making, and analytical skills
• Exceptional communication and interpersonal skills, with the ability to build and maintain relationships with clients, stakeholders, and team members
• Proficiency in real estate management software and tools, and a tech-savvy mindset to effectively analyze tools and software to support automated processes.

Why Assistantly: At Assistantly, we’re dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you’ll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns