Executive Assistant with project experience (Short term contract) at FYXER Temporary

Who we are

FYXER LTD is an all-encompassing business and executive assistant support service. It was set up by brothers Richard and Archie Hollingsworth in 2015 to offer executives and businesses a holistic service rather than a single employee and support staff, flexible and remote working.

FYXER enables business leaders to focus on what matters most. In a hybrid working world, our unique combination of great people and agile technology helps some of the fastest-growing companies reach their full potential and change the world of tomorrow.

However, FYXER is more than just a service provider. Beyond this, we become a client’s critical business partner, coach to its executives (and management teams), and champion for its mission.

The Opportunity

A 6-week fixed-term contract for one of our global clients based in London, United Kingdom (potential opportunity to extend).  This role demands a candidate with strong project management skills to provide essential support to multiple global executives in a high-paced environment.

Role Overview:

This Executive Assistant role differs from conventional administrative positions. The successful applicant must be able to quickly familiarise themselves with our client’s processes and ongoing projects. Therefore, agency experience (preferably on a global scale) is crucial for understanding client-agency relationships and adapting to a fast-paced work environment. The candidate will play a pivotal role in supporting our client’s executive team, including managing complex travel schedules, facilitating client interactions, and overseeing pitch processes for multiple global brands concurrently.

Responsibilities

• Provide comprehensive administrative support to multiple executives including diary & inbox management.
• Coordinate complex travel arrangements, including transportation and accommodation.
• Serve as a primary point of contact for clients, ensuring seamless communication and relationship management.
• Utilise strong project management skills to drive pitch processes for global brands.
• Adapt quickly to shifting priorities and tight deadlines in a dynamic setting.

Desired experience

• Demonstrable experience as an Executive Assistant with a focus on project management.
• Familiarity with global brands and their operational nuances is preferred.
• Strong organisational and communication abilities.
• Ability to thrive in a high-pressure environment and manage competing priorities effectively.
• Proficiency in MS Office and project management tools.
• Ability to work flexible hours, including evenings and weekends.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently and as part of a team.
• Creativity, attention to detail, and problem-solving skills.

We would be particularly excited if you have

• Prior experience in an agency setting is advantageous.

Expectations

• You ensure our client needs/requirements always come first
• You follow FYXERs ‘Client Etiquette’ procedure
• You are a team player
• You deliver exceptional service
• You can adapt your approach, and think creatively when a client needs a problem-solving fast
• You are proactive and you thrive in a fast-paced environment
• You demonstrate excellent attention to detail and deliver high-quality work within the required timeframes
• You are organised and proactive
• You keep excellent time management
• You execute tasks autonomously
• You understand and remain up to date with FYXER policies and processes
• Your communication skills are clear, well-presented and thoughtful, both verbal and written
• You have a professional approach and ability to handle sensitive information confidentially
• You work effectively under pressure and to strict deadlines, prioritising with a flexible approach

Skills

• Excellent proactive communications skills
• The ability to forge good working relationships with a variety of different personalities
• Willingness to work across different sectors and business arenas
• The ability to execute tasks without direction
• The urge to always strive for improvement

• Technologically savvy
• Organised and effective time keeper
• Positive attitude towards remote work
• Comfortable working in a fast-paced ever-evolving environment
• Juggle workloads and changing priorities
• Detail-oriented and organised
• Demonstrate confidence and assertiveness when working with clients and within industry sectors that are unfamiliar
• Empathetic to the perspective of others

What we offer

• A competitive hourly rate
• A supporting team of great people to work with
• A chance to gain exceptional experience in modern tech and industry settings