Accounts Payable (AP) Supervisor at Harbor.ai Full Time

Harbor is looking for an Accounts Payable (AP) Supervisor to join our growing team.  The Accounts Payable Supervisor will perform accounting/supervisory tasks related to the efficient maintenance and processes of the Accounts Payable Department. Harbor is a rapidly growing, professional services firm that provides services to law firms, and is private equity backed by Renovus Capital Partners. To date, the Harbor  consists of notable acquisitions LAC Group, Wilson Allen, HBR Consulting, Pinnacle and has operations globally in the U.S., Canada, and the UK. This role will report to the Vice President of Finance. The Accounts Payable Supervisor role is located in Canada and is fully remote.  

Your Responsibilities: 

• Responsible for handling daily operational activities associated with AP team such as processing, reviewing, handling queries and payment to vendor on time. 
• Oversee and monitor process of vendor bank account changes, ensuring internal controls and processes are adhered to in accordance with company policies. 
• Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendor-payment terms. 
• Works closely with external departments, other branches, and vendors to resolve issues and effectively handle customer complaints and ensure timely processing of payments. 
• Close monitoring of the A/P Aging, ensuring aged payables are resolved and proper review and reconciliation processes are in place. 
• Monitor the AP Mailboxes to ensure appropriate processing times and resolution of issues. 
• Maintain documented A/P best practices, identifying inefficiencies/risk and recommending changes/placing controls for review to reporting manager. 
• Conduct team meetings to update members on best practices and continuing expectations. 
• Review and consolidates team metrics monthly and ensures a robust backup system is in place. 
• Support the finance team to ensure a smooth year end Audit. 
• Review journal entries and account reconciliations for completeness and accuracy. 
• Ensure that reconciling items are identified and resolved promptly. 
• Prepare journal entries if needed relating to vendor accounts. 
• Perform staff reviews and recommend staff training development within AP team 

Your Qualifications: 

• 3+ years accounts payable experience 
• Post-secondary education preferably in Business or Accounting 
• Advanced skills in Excel, knowledge of lookups, pivot. 
• Strong knowledge of accounting and/or accounts payable principals 
• Proficient with data entry with good attention to detail 
• Strong analytical and problem-solving skills 
• Excellent time-management and organizational skills 
• Supervisory experience 
• Excellent communication skills – ability to effectively deal with both external and internal stakeholders 
• Able to work overtime as required 

Why Join Us? 

• Competitive Salary 
• Health Benefits, including dental and vision
• RRSP Match  
• Fully remote  
• Good work life balance  
• A growing Company with room for career progression